OFFICIAL PROCEEDINGS DUNN COUNTY BOARD O

Aug 07, 2023

OFFICIAL PROCEEDINGS DUNN COUNTY BOARD OF COUNTY COMMISSIONERS August 2, 2023 Members Present: Commissioners Dolezal, Buehner, Kleemann, Marsh and Pelton Others Present: Sally Whittingham, Carl Rohde, Darin Schaeffer, Jeremy Wood, Gary Kuhn, Christina Kissinger, LoAnn Roshau, Dessie Calihou, Julie Karey, Adeline Ingold Motion by Commissioner Kleemann, seconded by Commissioner Marsh, to approve the July 19, 2023 minutes as presented. All voted aye, motion carried. Motion by Commissioner Dolezal, seconded by Commissioner Marsh to accept the August 2,2023 Agenda with the following changes, County Boat. All voted aye, motion carried. Carl Rohde with Civil Science appeared to give updates on the projects his firm is working on. 86th Ave SW & 92nd Ave SW, plans are 99% completed, waiting on permits. 2024 projects, the surveys have been completed. Darin Schaeffer with Bartlett & West appeared and gave updates on the projects his company is working on. Waiting on CORP permits for 84th Ave. NW. 2024 projects are wrapping up field work. 79th Ave. NW is down to the last items and is almost completed. David Lym gave updates on the Interstate Engineering projects. Working with landowners on 109th Ave SW and 82nd Ave SW. Final plats are in review for 26th St. SW. Preliminary designs continue for 27th St. SW. David Lym gave updates on Northern Plains Engineering projects. 91st Ave, will have paperwork ready for the next meeting on the quick-take process. Road Superintendent will meet with the landowners prior to next meeting with the Engineer. Gap Road and 1111th Ave. NW, recommending pay estimate #6 for $3,565,350.75 to Central Specialties. Motion to pay estimate #6 to Central Specialties Inc. for $3,565,350.75 by Commissioner Dolezal, seconded by Commissioner Kleemann. Upon roll call vote, all voted aye, motion carried. 25th St. CP-13(21) 04, recommending pay estimate #4 for $110,807.07. Motion to pay Wilson Construction $110,807.07 for pay estimate #4 by Commissioner Pelton, seconded by Commissioner Kleemann. Upon roll call vote, all voted aye, motion carried. Jeremy Wood entered the meeting and gave updates on Northern Plains projects. David Lym updated the Commission on the projects the road department is working on. He is asking for approval to formally request McKenzie Electric to move the power pole on 115th. It will be moved to the utility easement. Motion to formally request McKenzie Electric to move the power pole by Commissioner Dolezal, seconded by Commissioner Pelton. All voted aye, motion carried. Interim Auditor Whittingham presented three special events permits for approval. Motion by Commissioner Pelton, seconded by Commissioner Marsh to approve the special events permits. All voted aye, motion carried. Commissioner Pelton moved to reconsider the purchase of the boat by the Sheriff’s Department, seconded by Commissioner Kleemann. There was discussion on the use and storage of the boat and additional training and manpower, quicker response time and county assist. Upon roll call vote Commissioner Marsh, Dolezal and Buehner voted no, Commissioner Pelton and Kleemann voted aye. Motion denied. Interim Auditor Whittingham presented a change to the Veteran Service budget. Need to add an additional $450.00 for software that is important to provide service to the veterans. Motion by Commissioner Pelton, seconded by Commissioner Dolezal to add $450.00 to the Veteran Service budget. Upon roll call vote, all voted aye motion carried. At 10:00 a.m., per call for bids, all qualified contractor bids were opened on the BW -18619-002 Manning Street Improvements project • Northern Improvement Company $2,032,575.00 Engineer Schaeffer will review the bid and bring back the results later in the meeting. Mike Schollmeyer with the Airport Authority appeared to give an update on future projects. They received a grant that covers 70% of the cost for a weather observation system. Also looking into a new hanger with four stalls. Nicole Carlson appeared to discuss BOE Killdeer Terminal. It was purchased by Tesoro. This should have been reported as centrally assessed. Ms. Carlson would like to add as omitted property in the amount of $3,843,600, the taxable value of $192,180 to 2023 values. Approval is needed to add the values. Motion by Commissioner Dolezal, seconded by Commissioner Marsh to add the omitted property value to the assessed 2023 values. All aye, motion carried. Interim Auditor Whittingham presented the July financials. The Weed Department seasonal salary increases were discussed. HR Director Dessie Calihou called additional companies and counties to see how the county compares. We are one of the only places that offer seasonal employees sick, vacation and holiday pay. Seasonal weed personal get paid out 100% of sick pay while full time employees only get paid out 25% upon leaving the county. Move to apply the COLA to all seasonal workers and no other increases if they return to work for another season By Commissioner Dolezal, seconded by Commissioner Pelton. Motion by Commissioner Pelton, seconded by Commissioner Marsh to amend that the first year, they get $22.00 per hour, the second year they would receive $24.00 per hour then the COLA would apply, this is for all seasonal employees. Upon roll call vote, all voted aye, amendment carried. Original motion to give all seasonal employees the COLA. Upon roll call vote, all voted aye, motion carried. Dave and Sandra Schaeffer appeared to discuss the traffic on Spring Creek Road, the rodeo ground is a about a mile away. Heavy and increasing traffic on the road, it is creating a lot of dust. Superintendent Lym would suggest putting mag down and put up another speed limit sign for them. He will mag before the fall of this year. Darin Schaeffer returned with the bids. He confirmed the math and the bid is accurate at $2,032,575.00. Motion to award the bid to Northern Improvement by Commissioner Dolezal, seconded by Commissioner Pelton. Upon roll call vote all aye motion carried. Sandy Rohde, Planning & Zoning appeared to discuss getting a new printer. The one she has in her office is very old and not compatible with any computer. The cost is approximately $750.00 for a new printer. Motion by Commissioner Pelton, seconded by Commissioner Kleemann to amend the Planning & Zoning budget for $750.00 to get a printer. Upon roll call vote all voted aye, motion carried. Sandy Rohde appeared to discuss a variance for a Dunn County gravel pit. The variance would be to allow mining within the 100ft from the adjacent property line and section line on 15th St. SW. Mr. Delvin Dukart expressed his concerns on the gravel pit being in close distance to his residence. After discussion motion to postpone the variance until the August 16th commission meeting made by Commissioner Pelton, seconded by Commissioner Marsh. All voted aye, motion carried. Sandy Rohde and Mike Brost appeared to discuss St. John’s Lutheran Cemetery. There is an exposed and a collapsed vault. Talked to funeral directors, Ladbury and Barbot they are willing to rebury of a cost of approximately $800.00. Sandy and Mike would like to request that the county put $20,000.00 in a fund to help with this type of a situation. It is important to also preserve the history. Once abandoned it becomes the counties responsibility to take care of the cemeteries. Motion to set up a special fund of $20,000.00 to take care of issues in abandoned cemeteries in Dunn by Commissioner Dolezal, seconded by Commissioner Pelton. Upon roll call vote, all voted aye, motion carried. The following 2024 department budget for operations was presented for the Commission’s consideration: • State’s Attorney Discussion on salaries for the States Attorney’s Office and an increase for the Assistant State’s Attorney as he is taking on more for the county. Between $65,000 to $70,000 per year Will Stickell with Marathon Oil appeared to give updates on what the company has in Dunn County. Currently 3 rigs running. In the future they will be doing offsite fracking on 2nd street SW. He has been in contact with the road department on the projects. Superintendent David Lym presented utility permits for approval. Oneok, Tesoro and Consolidated. He recommends the approval. Motion by Commissioner Kleemann, seconded by Commissioner Dolezal to approve the permits as presented. All aye, motion carried. Motion by Commissioner Kleemann, seconded by Commissioner Pelton to approve the following vouchers as presented: Avalos, Jonathan $780.47; Balco Uniform Co $1,705.70; Benz Oil Company $7,473.48; Boss Office Products $30.88; Brosten, Casey $247.00; Calihou, Dessie $200.61; Cenex Fleet Card $5,313.28; Emergency Medical Products $3,580.50; Fair Repair & Service LLC $1,737.95; Forum Communications Company $1,262.82; Four Aces Towing $650.00; Hinrichs SuperValu $9.80; Holen, Vanessa $1,000.00; Information Systems Corporation $3,310.00; Information Tech Dept $455.20; Isaak, Elizabeth $52.40; National Sheriff’s Assoc $71.00; ND Assoc. of Counties (NDACo) $189.00; NDACo Resources Group $1,602.54; New Hradec Waterworks $37.00; NW Tire $1,890.65; Pinski, Greg $251.11; Professional Development Academy $500.00; Quality Quick Print $153.00; Red Rock Ford $2,496.54; Rodke, Matthew $350.00; Roll, Kirk $1,250.00; Roshau, LoAnn $312.03; Runnings $83.78; Sanford Health $516.00; Schmidt Transmission LLC $4,327.60; Thomas Reuters – West $128.67; T-Rex Conoco Inc $699.00; Western Choice Coop $(41.39); Western Dakota Energy Association $6,000.00; Whittingham, Sally $111.57; American Engineering Testing, Inc $19,982.25; Ap Consulting, LLC $894.46; Bangert, Gary $6,956.93; Baranko Environmental LLC $1,567.50; Benz Oil Co Inc $41,477.47; Boesflug Trailers $266.20; Brown Fencing $4,949.00; Capital One Trade Credit $251.72; Carquest Auto Parts $10,578.38; Central Specialties, Inc. $3,565,350.75; Certified Power, Inc. $158.22; Colonial Research Chemical Corp. $1,065.93; Dakota Tool & Machine $412.00; Deere Credit, Inc $40,000.00; Ducks Unlimited $156,400.00; Dustbusters, Inc $145,278.50; Factory Motor Parts $1,175.57; General Steel & Supply $19.09; Gooseneck Implement $24,943.00; Halliday, City Of $90.56; Lawson Products Inc $819.13; Midwest Erosion Control $13,792.50; Nelson International $1,720.26; Northern Plains Engineering $53,072.50; O’Day Equipment, LLC $14,903.77; Pomp’s Tire Service, Inc $1,033.42; Postle Industries, Inc. $357.99; Power Plan $3,558.83; Rockmount Research & Alloys $ 1,100.42; Sax Motor Company $11.36; Skeels Electric Co $10,081.97; Team Laboratory Chemical, LLC $102,093.75; Transportation Funding Group, Inc $86,844.95; Trotter, Carla & William $8,740.00; Truchan Construction $2,500.00; Wallwork Truck Center $5,521.52; West Plains Inc $406.51; Westlie Motor Company $2,059.60; Wilson Construction, Inc $110,807.07; NDACTVSO $120.00; Boss Office Supplies $175.85; Cenex Fleet Card $175.67; Yarger, Rebecca $3,484.48; Cenex Fleet Card $4,083.96; Embroidery Arts (ND) $489.00; Runnings $170.56; Western Choice Coop $710.87; Embroidery Arts (ND) $45.00; St Alexis - CTC $152.00; Nelson Auto Center $40,889.99; Aramark $211.84; Braun Distributing $437.22; Floor To Ceiling Carpet One $1,396.80; Mid-American Research Chemical $370.73; Rapid Fire Protection $1,095.00; Western Choice Coop $291.13; SW Multi County Correction Center $30,230.12; Office of Attorney General $3,350.00; Beulah Beacon $188.90; Halliday, City of $159.35; NDACo Wireless $495.10 Upon roll call vote, all voted aye, motion carried. The following 2024 department budget for operations was presented for the Commission’s consideration: • 2024 Road Projects Motion by Commissioner Kleemann, seconded by Commissioner Marsh to adjourn. The meeting adjourned at 11:45 a.m. Cody Buehner, Chairman August 16, 2023 Date ATTEST: Sally Whittingham, Interim Auditor (Aug. 30, 2023) 252126